Privacy Notice

BACKGROUND
This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products, services and instances where we collect your personal data.

Building Services Design (Cambridge) Limited are committed to be transparent about how we collect and use data, and to meeting our data protection obligations by protecting and respecting your privacy.

INFORMATION WE HOLD
Only the information you choose to give us and only sufficient information to be able to deal with your enquiry. We do not ask any unnecessary or unreasonable questions. If relevant this includes:

Personal contact details, such as title, full name and contact details;
Records of your contact with us, such as email records, project or sales related documentation, postal records and online services records;
Records relating to current and previous projects which can include sub-contractors personal contact details;
Marketing to you and analysing data, such as opt-in mailshots, Twitter, LinkedIn, news updates, and website analytics (provided by Google Analytics)
Recruitment information, such as title, full name, contact details, nationality, eligibility to work in the UK, career history, experience and performance.

We do not ask that you provide any sensitive personal data. This is data revealing information about an individuals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data (for the purpose of uniquely identifying an individual), data concerning health, or data concerning a person’s sex life or sexual orientation. If you do provide this information, this will be an indication that you explicitly consent to us processing this information.

WHAT IS THE SOURCE OF YOUR PERSONAL INFORMATION?
We will collect personal information from the following general sources: –
From your directly
From our business colleagues directly or relevant academic sources;
Business partners (for examples others that make up the design team on a project)
Other sources, such as publicly available directories and information (for example, telephone directory, social medical, internet, news articles).

WHAT IS THE LAWFUL USE OF THE INFORMATION WE HOLD ON YOU?
We will only use information that you apply and respond to any request you have made for the following purposes, if relevant: –

Accessing the suitability of candidates for recruitment purpose;
Assessing the suitability of suppliers and sub-contractors to work for us;
To comply with legal and regulatory obligations, requirements and guidance;
The management and auditing of our business operations;
For market search and analysis and developing statistics

SHARING YOUR DATA
We may provide your personal data to third parties to process the information on our behalf. We require these third parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice. All third parties who process personal data on our behalf have Data Protection Agreements.

YOUR ABILITY TO VIEW AND CORRECT INFORMATION
At your request and proof of identity we will provide you with the details of any personal information we may hold on you. Such information may be corrected, added to or deleted to ensure that it is accurate, up to date and complete.

HOW AND WHEN YOU CAN WITHDRAW YOUR CONSENT
Where we rely upon your consent to process your personal data, you can withdraw this at any time by emailing GDPR@bsd.co.uk

We may be unable to provide you with our services if you do not provide certain information to us. In cases where providing some personal information is optional, we will make this clear to you.

HOW LONG IS YOUR PERSONAL INFORMATION RETAINED BY US FOR?
Unless we explain otherwise to you, we will hold your personal information based on the following criteria; –
For as long as we have reasonable business needs, such as managing our relationship with you and managing our projects.
For as long as we provide services to you and;
Retention periods in line with legal and regulatory requirements or guidance.

WHAT ARE YOUR RIGHTS UNDER DATA PROTECTION LAWS?
Here is a list of rights that all individuals have under the General Data Protection Regulation (GDPR). They do not apply in all circumstances. If you wish to exercise any of them, we will explain at that time if they are engaged or not.
The right to be informed about the processing of your personal information;
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed;
The right to object to processing of your personal information;
The right to restrict processing of your personal information;
The right to request access to your personal information and to obtain information about how we process it;
The right to move, copy or transfer your personal information (Data Portability);

You have the right to complain to the Information Commissioners Office which enforces Data Protection Laws, if you have any queries regarding Data Protection, please contact our Data Protection Team at GDPR@bsd.co.uk

HOW SECURE IS YOUR PERSONAL INFORMATION?
It is vitally important to us that your personal information is kept safe and confidential. We will do all that we can to ensure that information and communication with you is kept private and safe. As a minimum Building Services Design (Cambridge) Limited meets the requirements of the government backed Cyber Essentials Plus Accredited Scheme.

COOKIE USE BY GOOGLE ANALYTICS
We use Google Analytics for our web statistics, helping us to continually improve our website. We have extracted the below information from Google and the conditions for the use of Google Analytics Service: –

“This website uses Google Analytics, a web analytics service provided by Google Inc (“Google”) Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted and stored by Google on servers in the United States.

Google will use this information for the purposes of evaluating your use of the website, compiling reports on websites activity for website operations and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.”

LINKS TO OTHER WEBSITES
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should not that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the other website in question.

DATA CONTROLLER
Building Services Design (Cambridge) Limited is the data controller for the purpose of data protection legislation, we have dedicated data controllers and you can contact them directly by writing to the following address: –

Data Protection Team
Building Services Design
1 Weekley Wood Close
Kettering
Northamptonshire
NN14 1UQ

CHANGES TO THIS PRIVACY NOTICE
We may change this privacy notice from time to time to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website.